New platform to create a “one-stop shop” for public procurement
New Zealand Government Procurement (NZGP) aims to transform its practice into an integrated one-stop shop that delivers transparency, collaboration and value.
The Department for Enterprise, Innovation and Employment (MBIE) sub-agency is seeking information from providers of what it calls ‘source-to-contract’ systems that would integrate and transform its functions fragmented.
Government agencies spend approximately $51.5 billion, or 20% of GDP, to purchase a wide range of goods and services from third-party vendors. Although various figures have been touted over the years, the exact scale of public ICT spending is not known.
“Individual agencies are responsible for their actual ICT expenditures, reported each year,” a spokesperson said. Reseller news. “There is no requirement or mechanism for the collection or reporting of actual overall government ICT expenditures.”
The NZGP said any new platform or platforms would be used by more than 15,000 vendors, including ICT product and service providers, and 4,500 public sector users, including agencies and schools, per year. Each agency could have up to 20 users responsible for posting and awarding thousands of contracts each year.
Last year, NZGP was taking what it described as an “ecosystem approach” to providing applications such as contract builders and conflict of interest managers. At the same time, he developed the GETS call for tenders platform.
In the new RFI, the current environment was referred to as “disconnected”.
“Each website has its own user interface and experience, connected in most cases only through the use of the NZGP color scheme and logo. Users have multiple passwords to access systems and need ‘training or assistance in navigating through each system. Only certain interfaces are compatible with dual language.
There was also no common supplier database or self-service portal, leading to duplication of administration tasks and overhead. Supplier catalogs have also been disconnected from the e-tender platform.
“The existing provider across the government catalog allows for search/filtering/shortlist functionality but does not allow sourcing users to host an RFx event on the platform,” the notice reads.
Key enabling applications such as the COI and document automation tool were also not integrated into the e-tender platform.
“As the systems are disconnected, not all required data can be captured and stored in the NZGP data warehouse. Open datasets are released and datasets cleaned up over time. There are significant gaps in transparency of information about spending in government.”
Currently, auction notices are the only published measurement for primary markets. Data on contract and vendor performance was inconsistent and was not released after award. Business and operational support systems also needed deeper integration with due diligence databases and storing common artifacts in a central location.
NZGP aims to make Procurement.govt.nz the gateway website for all its services with buyers and suppliers able to access and interact with each other and with NZGP through a common user experience and interfaces.
“Our vision is to provide a one-stop e-procurement ecosystem that makes it easier for government and suppliers to collaborate and do business. Where information, tools and business opportunities are accessible, timely and targeted.
The NZGP said success would be achieved over a period of two to five years in stages as technology solutions are delivered and the NZGP data lake is “filtered and hydrated”.
“We already know that there are many vendors that offer some of the key components and features, but we don’t know how many are used in live production environments, and if so, where and for how long, what approach is used to add features and functionality to their platform, and how their license/subscription model works,” explains a notice posted this week.
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Tagged marketstendersPublic procurementMinistry of Innovation and EmploymentMBIEgovernmentNZGP